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MINUTES February 10, 2011: Swiss moved to accept minutes, Wolgram seconded. Motion approved. Committee Reports
1.		PRESIDENT'S REPORT. Clayton stated that the BOD has the responsibility to keep organization financially secure. He felt that EHV virus was handled very well across the organization.
2.		EXECUTIVE ADMINISTRATOR'S REPORT DiNatale. Report filed.
		SECRETARY/TREASURER'S REPORT. Swiss distributed and reviewed documents showing a financial summary and profit/loss comparisons. The raffle profit for 2010 was higher than expected. Membership renewals have been up. Expenses are down slightly since we have not had to print rulebooks or scorecards this year. Cancelled rides will be felt this year. Motion by Swiss, seconded by Peters, that in years of financial hardship, memberships will not be complementary in exchange for photos or services. Motion approved. Swiss would like to see all financial information be shared with Regional BOD’s and members.
		BYLAWS & RULES Lory Walls (Wayne Hyatt). See Rules and Bylaws reports in this issue of Hoof Print.
		POLICIES AND PROCEDURES Dieterich. Consensus that it would be appropriate for P&P to be posted on the website.
		PROTEST Cowart was complimentary of his committee in recent protest deliberations. See Protest Report in this issue of Hoof Print.
		NOMINATION Ferris. Bylaws vote will eliminate the ballot by National to elect National Directors. He will send any resumes received to the Regions.
		RIDE SANCTION Patsy Conner distributed and reviewed report. Six rides have been cancelled. Ride schedule includes 57 rides.
		CLINIC SANCTION Linda Clayton. Report filed.
		MANAGEMENT Jean Green. Report filed.
		RULES INTERPRETER DeMattei. Report filed. Reports have been informative. There have been some issues with late arrivals to the rides, safety riders, stabling and questions regarding actions within the last two miles. DeMattei would like to revise and reorganize the RI Form.
		INSURANCE DiNatale. No report. Please call Equisure if certificates are needed early.
		SAFETY Gould. Accident Reports sent for Uwharrie, Tarrant Ranch and the Patriot Ride. Swiss will work with Gould to create a Safety Rider Presentation for National and Regional conventions.
		MARKETING/ PUBLICITY Bev Roberts. Report received. Roberts will be heading up the Machu Picchu raffle. Roberts works many hours on marketing publicity, including ENews, magazine articles, radio interviews, information for the website, etc. Motion by Dieterich, seconded by Peters, to adopt Arial as the preferred font for NATRC. Motion amended by Dieterich to add that Media Advisory Committee can decide on other fonts. Motion approved. Motion by Swiss, seconded by Weil, to use “distance riding” instead of “long distance riding” wherever used. Motion approved.
		Swiss stated that Jennie Paddock would like to find a replacement as webmaster by the beginning of the year. Paddock’s work on the website was commended.
		SPONSORSHIP Swiss continues to pursue sponsorships.
		BUSINESS MODEL & MEASUREMENTS Swiss. Report received. Cancellations of rides and decrease in number of riders will affect the measurements. Swiss encouraged Regions to study the information and use as it most benefits them. HOOF PRINT Dieterich gave report as Hoof Print Liaison. Swiss and Dieterich will proceed with an Electronic HP proposal and distribute to the BOD.
		DRUG TESTING Jerry Weil, DVM. Report filed. Weil will be rewriting the instructions for drug testing. Treasurer Swiss recommended that two more rides be tested this year.
		VETERINARY DRUG COMMITTEE Michael Peralez, DVM. No report.
		TRAIL ADVOCACY & GRANTS Report Filed by Erin Glassman. Colorado Trail project approved in February has been completed. Patriot Ride will be donating $1000 to Region Three for trail projects. Money will be administered by Region Three.
		EDUCATION Jamie Dieterich. Report received.
		MEMBERSHIP Betty Wolgram. Report received. She has representatives in all regions. She found that many of the nonrenewals are often folks who have only been members for 1-3 years. We need to work to develop long term loyalty to the organization.
		JUDGES M. Peralez/P. Conner. Committee has discussed B rides concerning the inability of judges to judge stabling for some riders, those who either board at the facility or arrive late. Consensus of the committee that we will do our best to accommodate these riders, but the inability to judge stabling needs to result in a large point deduction since stabling safety is a large part of horsemanship judging. Kate Jacob, DVM, has been advanced to Provisional. Jerry Sims is ready to start his apprenticeship.
		Scorecard review. Scorecard Committee tries to encourage judges to be educational and include instructive comments on the cards. The committee would like to look at different approaches to the scorecard review. One approach may be to send the yellow copy of the scorecard to the judge with a quarterly letter directed to all judges. Another idea was a form to have riders fill out which would list the comments they have found most helpful on the scorecards, or comments they have found confusing. Committee will be reviewing and revising the Horsemanship Applicant written test. Committee would like to develop a mentoring process for new applicants in Horsemanship judging. Committee asked for feedback on a mentoring program.
		HALL OF FAME Jackie Coleman. No report.
		STUDENT LOAN/SCHOLARSHIPS Christine Abbott. There are no applications for Student Loans at this time.
		FOUNDATION Swiss distributed minutes from the February meeting. Assets include annuity, Invesco Funds, and a checking account. BREED & ORGANIZATION LIASONS. A.H.A Bob Insko. No report. BREED LIAISON Terry Silver. No report. HONORARY & APPRECIATION Christine Abbott reminded BOD that deadline for nominations is October 15th. ANNUAL POINTS/NATRC DATA Gloria Becker/Cheri Jeffcoat/Laurie DiNatale. No reports. NATIONAL RECOGNITION Becker/DiNatale/Abbott. No report. CONVENTION 2011 Region Five. Cowart stated that the profit was $2077.19. There were 170 participants. CONVENTION 2012 Region Two reports that Convention will be in Reno, March 8-11, 2012 at the Grand Sierra in conjunction with AERC. ANNOUNCEMENT OF SHARED BOD AMOUNT: $324.62 REGION REPORTS Region One Dieterich. Mini convention in March. New webmaster. Junior rider rebate. EBlasts from Region One. Five more rides this year. Sadly Emma McCrary, long time ride manager, passed away. Her family has been, and continues to be, great stewards of the land. Region Two Walls. Mini convention with Kim Sergent DVM as speaker. AZ held a new ride. The next two rides were cancelled because of EHV and rain. There is a Henry Logan fund for first time Open riders. Region Three Wolgram. Regional convention held in Pueblo, CO, raised $4600, of which $4000 will be used for rider, worker, and management recognition. A 4H CTR clinic was held with Karen Laden’s help. Region Four Swiss. Thirteen rides on the schedule. One cancelled because of EHV. Eight rides already for 2012, including a LA ride. Kim Winterowd is the new Region Four President. Region fosters a good relationship with AERC. Regional convention was held in Decatur, TX. Average number of riders has been 42, although they are trying for 47. Jonni Jewell handles Regional Facebook page. Region Five Clayton. Five rides so far. One cancelled. Twelve or thirteen rides are scheduled for 2012. Two sanctioned clinics. One AA ride at Biltmore. Region Six Abbott. One ride so far. Benefit Ride cancelled. No Region fundraiser. Five more rides scheduled in the fall. Old Business: 1. Prohibited substance penalties. Covered in Rule Changes. 2. Electronic meetings-Ferris. First meeting had technical issues. Second meeting went better but need to research different features offered by the program. Ferris hopes to help the Regional BOD’s and National Committees to set up meetings. Ferris is still working towards doing one of our regular meetings electronically in the future. New Business: 1. Need new webmaster. Covered earlier. 2. Region Four Alternate. Covered earlier. Motion by Walls, seconded by Abbott, to adjourn. Motion approved. Minutes on file at National Office.



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